Minutes: December 2, 2020 (General Membership Meeting)
Guest speaker, Yavapai County District 2 Supervisor James Gregory will introduce himself and discuss issues affecting our area.
The regular monthly Board of Directors meeting for will immediately follow this meeting.
The office will be closed on Monday, May 31, 2021 in observance of Memorial Day.
5/6/2021 3:11 PM
BOARD OF DIRECTORS MEETING
PRESCOTT COUNTRY CLUB, P.O.A.
Wednesday, May 12, 2021
At 6:00 PM
Property Owners Association Activity Room
1133 Old Chisholm Trail, Dewey, AZ.
Call to Order
Pledge of Allegiance
Minutes April 14, 2021
BAWM – Hire Attorney Regarding ADOT ingress/egress
Office Managers Report
Architectural: Grace Palmer/Donna Chisum
Budget & Finance: Donna Chisum/James Michener
Building: Al Zielinski
By-Laws Revision: Jennifer Lynch/Peter Barnett
CC&R’s Enforcement: Jim Sexton
Community Enhancement: Al Zielinski/Jennifer Lynch
Community Relations: Peter Barnett/Jennifer Lynch
Events & Recreation: Jennifer Lynch/Donna Chisum
Health & Safety: Peter Barnett/James Michener
Holiday Decorating: Jennifer Lynch
Nominating Committee: James Michener/Gracelyn Palmer
Office Supervisor: Bob Heise
Discussion & Possible Action: Fill open Directors position – Bob Heise
Next Board of Directors Meeting: Wednesday, June 9, 2021 at 6:00 p.m.
The office will be closed on Monday, May 31, 2021 in observance of Memorial Day
The office will be closed on Monday, July 5, 2021 in observance of Independence Day
NEWS FROM THE OFFICE – IMPORTANT PLEASE READ
IMPROVEMENTS TO COUNTY RIGHT-OF-WAY
Pursuant to Yavapai County Ordinance 2020-5, any work within the limits of the County right of way requires a permit from the Public Works Department. The types of work would include, but is not limited to:
Placing a Mailbox
Permanently Surfacing a Driveway with Concrete, Asphalt, or Brick Pavers
Installing a New Driveway Access
Installing a Culvert or Support Materials for Drainage
Utility Excavation or General Excavation
All Other Work or Activity that Encroaches on the Right of Way
THIS MEANS YOU CANNOT DO ANY WORK OR IMPROVEMENTS WITHOUT GETTING A PERMIT FROM YAVAPAI COUNTY. A PERMIT FROM THE POA FOR THIS WORK IS NOT REQUIRED. If you have any questions about any work you plan on doing, please contact Joe Huot, Special Projects Manager, Permit/Inspection Division at 928-771-3183.
FIRE SEASON IS UPON US
All Owners of record are responsible for maintaining their properties in a clean, neat and acceptable manner: As per CC&R’s Article D Paragraph 14: In the event any Lot, Parcel or Tract including landscaping or improvements thereon, is not maintained and kept clean as provided in this Declaration, the Association shall have the right, either itself or through an agent, to furnish the labor and/or materials necessary to bring said Lot including improvements and materialmen’s liens in the State of Arizona.
AS PER PCCPOA RULES, DEFINITIONS & STANDARDS:
2.3.3. Weeds, Bushes, Trees and Other Vegetation: All exterior property areas shall be kept free from dry Vegetation, tumbleweeds, Weeds, bushes and tall grass and dead or diseased trees which are a visual Blight, which may harbor insect or rodent infestations, and any Vegetation which may likely become a fire hazard or result in a condition which may otherwise threaten the health and safety or the economic welfare of adjacent property Owners or Occupants. The Owner or Occupant is responsible for cutting or removing grass and Weeds in excess of twelve inches (12”) tall fronting a street or public place or visible from neighboring property.
FENCING YOUR PROPERTY
American Fence and Prescott Fence Company are notorious for not getting a fence permit from Yavapai County and submitting the paperwork to the POA. Please be advised of the following: A permit is needed from Yavapai County for any fencing over 50 lineal feet. The permit paperwork must be submitted to the POA office along with the permit application and a $50 fee. It is the responsibility of the property owner to acquire the Yavapai County permit from the fence company and submit it to the office. Any fencing installed without the Proper permits will cause an initial fine equal to the Cost of the Initial Permit Fee to be placed on the property owners account and possible fines from Yavapai County.
PLEASE REVIEW THE ARCHITECTURAL GUIDELINES IN THE DOCUMENTS SECTION OF THE WEBSITE.
Marge Huffman – Office Manager
The Architectural Committee meets on Thursday mornings at 9:00 am to review permit applications. Effective Janaury 1, 2021 permits for fences, accessory buildings will be $50. New Homes will be $500. Commercial Buildings will be $5,000. Please review the Architectural Guidelines under "Documents". You can also print off the application under "Documents". Failure to submit for a POA permit will result in a fine placed on your account.
The Fall Community Garage Sale will take place on Friday and Saturday October 1 and 2
If you are interested in participating, please call Marge to place your address on the list.
The sale will be advertised in the Courier, Tribune and Review and will also be listed on Craigslist.
The deadline to place your address on the list is Wednesday, April 28 at noon.
Have fun and don't forget to pick up your "Garage Sale" box from anywhere you placed them.
Donna Chisum gave the Treasurer's report: Ålmost all dues have been paid of the year. We have spent less than $5,000 for the year and we have a remaining budget of about $73,000. The Edward Jones accounts are not producing due to low interest rates.
Office Manager's Report: Bob Heise stated the computer IS back and functioning.
Architectural: Grace Palmer/Donna Chisum: One fence permit issued this year. Bob stated that residents have not been obtaining permits as required. Fines will be assessed for anyone not complyinq with the Architectural Guidelines. Bob stated that residents do need a County permit for any Right-of-Way landscaping. Al briefed the Board on the planned construction of the new, much larger Maverik Station to be built on the vacant 10 acre parcel at the entrance of the Country Club. Discussed potential impacts and expects plans to be delivered to the POA ACC soon
Budget & Finance: Donna Chisum/James Michener: All financial info went to the Accountant for tax preparation.
Building: Al Zielinski/Phil Rousselle: Replaced the defective and control switch in the Activity Room. Titan Landscape snow plowed after the snowfall at a cost $300. Titan Landscape also performed Annual Tree Pruning at the office. Annual Fire inspection performed by Cintas. $181. Al replaced cartridges in the women's lavatory faucet and changed the A/C filters. Cost was $30.
By-Laws Revision: Jennifer Lynch/Peter Barnett: No report.
CC&R's Enforcement: Jim Sexton/Phil Rousselle: Letters were sent out for several different violations.
Community Enhancement: Al Zielinski/Jennifer Lynch: Titan Landscape has been out weekly working all areas. Evergreens in the PCC Blvd median have been trimmed back from the roadway. No major damage from the January snowfall. Community Relations: Peter Barnett/Jennifer Lynch: Peter talked to the Golf Course about the lights along the median.
Events & Recreation: Jennifer Lynch/Donna Chisum: The Board will be hosting an Open House for the May meeting.
Health & Safety: Peter Barnett/James Michener: The Jan-Feb highest traffic speed recorded was 73. With fire season approaching residents need to keep their brush & trees clear. There were several bobcat sightings, as a reminder please do not feed.
Holiday Decorating: Phil Rousselle/Jennifer Lynch: No report.
Nominating Committee: James Michener/Gracelyn Palmer: No report.
URGENT PLEA TO ALL RESIDENTS!
The Prescott Country Club Board of Directors and Management are begging every resident to SLOWDOWN!
On Sept 2 the second high-speed fatality in our subdivision took place on Old Chisholm Tr. The POA, in conjunction with Yavapai County, installed a radar speed sign that is rotated around several locations in the PCC. Data collected from the sign typically reflects 8% of vehicles are driving at excessive speeds. The posted speed limit is 25MPH! Fortunately, The Yavapai County Sheriff’s Department has increased their presence in the Community and on Sept 15 I witnessed two vehicles stopped for speeding. I was also told a ticket was given to a person who was going 5MPH over our 25MPH speed limit. This is good news and will hopefully slow people down.
WALKERS TAKE NOTE – Walk against the traffic, so you can see what’s coming at you. It would be best if you avoided walking on Old Chisholm, Manzanita and Turquoise. Think about changing your route to the side streets where you would be more safe.
It is up to us as a community to come together and be aware of our surroundings, think about the safety of those around us and be considerate of our neighbors. Following the posted speed limit in the Community helps us all.