PLEASE CONTACT MARGE AT THE OFFICE IF YOU ARE INTERESTED IN APPLYING FOR ONE OF THESE POSITIONS.
8/8/2022 7:52 AM
AGENDA
BOARD OF DIRECTORS MEETING
PRESCOTT COUNTRY CLUB, P.O.A.
Wednesday, August 10, 2022
Property Owners Association Activity Room
1133 Old Chisholm Trail, Dewey, AZ.
Call to Order
Pledge of Allegiance
Roll Check
Minutes (Feb. 9 BOD Meeting)
Treasurer’s Report
Office Managers Report
Committee Reports:
Architectural: Gracelyn Palmer/Al Zielinski
Budget & Finance: Jennifer Lynch
Building and Common Areas: Al Zielinski/Joe Pichitino
By-Laws Revision: Jennifer Lynch
Enforcement & Safety: Jim Sexton
Community Events & Relations: Jennifer Lynch
Nominating Committee: Joe Pichitino
Unfinished Business
None
New Business:
*Discussion & Possible Action: Add CC&R’s Violation Fine Schedule to Rules, Definitions & Standards- Al Zielinski
*Discussion & Possible Action: Bid on Landscape Contract for 2023 – Al Zielinski
*Discussion & Possible Action: New POA Office Sign – Al Zielinski
*Discussion & Possible Action: Backyard Fence Replacement – Al Zielinski
*Discussion & Possible Action: Increase title transfer and disclosure fees to $400 – Jennifer Lynch
Announcements:
The office will be closed on Monday, September 5 in observance of Labor Day
Fall Community Garage Sale: Friday, Saturday & Sunday, September 30, AND October 1 & 2
General Membership Meeting: Wednesday, October 5, 2022 (Nominations)
Next regular Board Meeting: Wednesday, October 5, 2022 (immediately following Gen Mem Mtg)
General Membership Meeting: Wednesday, December 7, 2022 (Elections)
Adjournment
Committee Meetings
The Architectural Committee meets on Thursday mornings at 9:00 am to review permit applications. Effective Janaury 1, 2021 permits for fences, accessory buildings will be $50. New Homes will be $500. Commercial Buildings will be $5,000. Please review the Architectural Guidelines under "Documents". You can also print off the application under "Documents". Failure to submit for a POA permit will result in a fine placed on your account.
Events
The October Community Garage Sale will take place on Friday, Sept 30, Saturday, October 1 and Sunday, October 2. If you are interested in participating, please call Marge at the POA Office no later than Wednesday, September 28 to place your address on the list.
The sale will be advertised in the Courier, Tribune and Review and will also be listed on Craigslist.
Have fun and don't forget to pick up your "Garage Sale" box from anywhere you placed them.
Committee Reports
Committee Reports:
POA Board Report March 9, 2022
Building & Common Areas:
Command Roofing installed the new roof on the POA Office and patio on February 17. On March 3, Douglas E. Noble Painting completed the painting of the exterior of the POA Office. The only thing left to complete as part of the Hail Damage Claim from last July is the gutters. Arizona Seamless Gutters is scheduled to install them in mid-May. Marge and I contacted our Insurance Agent and sent him copies of the contracts for the work that has been completed so far. We also sent photos to Auto Owners Insurance as we are asking to get the balance of the funds (recoverable depreciation). Randy with Auto Owners called back after receiving the photos and contracts and said a check for $4,039.70 should be arriving in 5-10 days. Once the gutters are complete, we will send documents and photos to recover that also. I am estimating the total out of pocket for the POA will be around $3,000 for all the work which includes the $500 deductible. Titan Landscape has assigned a new Lead to handle our landscape maintenance. Lucas replaced Scott who was moved to their Prescott Lakes contract. Adam, our Manager with Titan came out to introduce Lucas and also worked on resolving problems with the irrigation system serving the new Monument Sign. At our recent Fire Safety Inspection from Cintas, they informed us that the Exit Signs in the Activity Room were not compliant as they did not have battery back-up. They wanted to sell us two new signs at $175 each. We declined and I purchased the same Exit Signs with battery back-up at Home Depot for $29 each and installed them. Replaced the A/C filters on March 1st and we scheduled carpet in the POA Activity Room to be steam cleaned on Friday, March 11. Any events were cancelled. Architectural We continue to push Maverik on completing the punch list items we submitted on January 31. Several items are complete and we may be forced to take action to resolve the balance. On February 28, I spoke with Jana Ward with Maverik Corporate regarding the status of the Old Maverik and the acreage adjacent to the New Maverik. She informed us that they are under contract with a Brokerage Firm to purchase the Old Maverik and McDonald’s to purchase the vacant acreage. Marge has not yet received escrow documents and is corresponding with Jana on the possible sale. I contacted John Litteer with ADOT to inform him about this and we had a discussion to confirm that ADOT will require an exit on SR 69 when the parcel is developed. I also contacted Cutter Chamberlain with the Town of PV, he had not heard about the potential sale.
Al Zielinski - Vice President, Building & Common Areas Chairman